Wine Inventory Software Built for the Sommelier

BinWise is wine inventory management software designed for fine dining restaurants, hotels, and wine programs that need more than bottle tracking. Scan vintages, manage your cellar, track pour costs, sync with your POS, and publish a live digital wine list — all in one platform. Trusted by The French Laundry, Daniel, and the world's most demanding wine programs.

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Used and loved by hundreds of businesses

The wine inventory app and cellar management software trusted by hospitality's most demanding wine programs.
Trusted by The French Laundry & Daniel NYC  ✓  30+ POS system integrations  ✓  Save up to 85% of cellar inventory time  ✓  Used in 1,000+ wine programs worldwide

Everything You Need to Manage Your Wine Program Like a Business

BinWise combines wine cellar management, purchase ordering, pour cost reporting, and digital wine list publishing in one platform — purpose-built for wine directors, sommeliers, and hotel F&B managers who are accountable for every bottle, every vintage, and every pour.

Wine Cellar Management
Purchasing & Ordering
Reports & Cost Control
Digital Wine List & POS
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Wine Cellar Management and Inventory Software — Built for Operators

BinWise replaces manual cellar books and consumer wine apps with wine inventory management software that connects your cellar to your cost of goods, your distributor ordering, and your POS — automatically. Scan bottles with your phone, track every vintage by bin location, and know your on-hand cellar value at any moment.

Scan and Count Every Bottle in Seconds

Use BinWise's mobile app to take a full wine cellar count in a fraction of the time — whether you manage 50 bottles or 10,000. Scan by bin, by rack, or by section. BinWise logs every bottle with vintage, varietal, producer, and count. Save up to 85% of the time you spend on cellar inventory.

Track Vintages, Producers, and Bin Locations

Organize your cellar by producer, region, varietal, or vintage year. BinWise maintains a complete wine cellar database of every bottle — with movement history, bin location, and depletion alerts. Built for sommeliers who need to find any bottle in seconds, not minutes.

Real-Time Depletion and 86-Alert Sync

When a bottle is sold at your POS, BinWise updates your cellar inventory in real time. Set depletion thresholds for every by-the-glass pour and receive alerts when a wine is running low — before it's 86'd mid-service in a full dining room.

Cellar Valuation and Inventory Reporting

Know the current value of your cellar at any moment. BinWise calculates your wine inventory valuation by cost or retail and exports a full cellar report for your ownership group, your hotel F&B director, or your annual audit.
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Purchasing & Invoicing, Automated

Place wine orders directly to all your distributors from inside BinWise — no more spreadsheets, no more phone calls, no more missed allocations. BinWise tracks your purchase history by producer, converts inventory counts into purchase orders in one click, and connects you to your wine distribution network seamlessly.

Order From Your Wine Distributors in One Place

Send purchase orders to all your wine and spirits distributors from inside BinWise. Track your order history, monitor open deliveries, and ensure you're always getting the best available pricing on your top producers — whether you buy from 3 distributors or 30.
bar inventory ordering

Eliminate the Paper Trail

Receive deliveries digitally. Upload invoices to BinWise and match them against your purchase orders automatically — no manual reconciliation at month end, no lost delivery notes from the walk-in.
beverage inventory software uploads

Never Miss an Allocation Again

BinWise tracks your purchase history and depletion rates so you always know which producers to reorder from — and when. Set par levels for your most important bottles and get alerts before an allocation window closes on a wine you can't replace.
bar inventory purchase tracking

Auto-Populate Your Inventory With Product Data

BinWise's barcode lookup auto-fills every item with producer, varietal, appellation, vintage, importer, and distributor data — so your team builds a complete wine cellar database without manual entry, even across a large hotel F&B operation.
enrich inventory with bar inventory management
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Reports & Cost Control That Make Your Wine Program Profitable

BinWise gives wine directors and hotel F&B managers real visibility into wine program performance — not just what's in the cellar, but what it costs, what it earns, and where the margin goes. The reporting tools your fine dining operation needs to run a profitable wine program and justify every purchasing decision.

binwise variance report

Variance Report

Compare theoretical vs. actual wine usage across every bottle and by-the-glass pour. Identify over-pouring, shrinkage, and invoice discrepancies by producer, varietal, or outlet — the essential report for any fine dining wine program or hotel F&B operation.
binwise smartview report

SmartView Report

See your wine program's actual cost percentages in real time — by glass, by bottle, by category. Know which wines are hitting your target margin and which are eroding it. Give your ownership group the numbers they actually want to see.
binwise last day sales report

Last Day Sales Report

Track daily wine sales and on-hand counts after every service. Know what moved, what's running low, and what to reorder — before the next service starts. Essential for high-volume hotel bars and fine dining operations with multi-bottle by-the-glass programs.
binwise bar inventory report

Cellar Valuation Report

A complete financial picture of your wine cellar: bottle cost, retail value, on-hand count, and total inventory valuation — exportable for your hotel's VP of F&B, your restaurant's ownership group, or your annual wine program review.

POS & System Integrations

With integrations for over 30 different point of sales systems. Importing your data into BinWise allows for in-depth reporting and analysis that has never been easier.

Digital Wine List Publishing & POS Integration

BinWise connects your cellar directly to your guests. Publish a live digital wine list that updates automatically as inventory changes — when a wine sells out, it disappears from your menu instantly, before a guest asks for it. Then sync with your POS to track every pour, every sale, and every cost in real time across your entire wine program.

Live Digital Wine List via SproutQR

Publish a beautiful, guest-facing digital wine list powered directly by your BinWise inventory. When a wine sells out, it disappears from your menu automatically. Trusted by The French Laundry, Daniel, Bouchon, EMP, and Carbone — the most prestigious wine programs in the United States.

Automatic POS Sales Sync

Every wine sold at your POS updates your BinWise cellar in real time. No manual imports. No nightly reconciliation. Your theoretical depletion is always current — so your variance reports are always accurate, and your by-the-glass count is never wrong.

Real-Time Depletion & Sommelier Alerts

Set thresholds for your most important by-the-glass pours and allocated bottles. BinWise alerts your sommelier team the moment a wine hits its par level — so they can reorder, substitute, or update the wine list before service, not during it.

Accounting & Purchasing Export

Push invoices and purchasing data to your accounting system. Export cellar valuations for your hotel's F&B director or restaurant ownership group. Works with 30+ POS and accounting integrations including Toast, Lightspeed, Square, Micros, and more.
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Managing More Than Wine? BlueCart Has You Covered.

For restaurants and hotels that need full food and beverage inventory management alongside their wine program, BinWise now integrates with BlueCart. BlueCart adds complete food inventory tracking, menu costing, predictive ordering, and access to 60,000+ verified food and beverage suppliers — all in the same platform your team already uses for wine. Upgrade to BlueCart when you're ready.

Who Uses BinWise?

Wine Inventory Software for Every Type of Wine Operation

Whether you manage a 50-bottle by-the-glass program or a 10,000-bottle hotel cellar, BinWise scales to fit your wine operation.

Fine Dining & Michelin-Starred Restaurants

Sommelier-grade vintage tracking, producer-by-producer cost control, and live digital wine list publishing via SproutQR — trusted by The French Laundry, Daniel, Bouchon, and the world's most demanding wine programs. BinWise is the wine program management software built for fine dining's highest standards.

Hotels & Resort F&B Programs

Manage wine inventory, purchasing, and cost reporting across multiple hotel F&B outlets — restaurant, bar, banquet, and room service — from one wine cellar management system. Give your VP of F&B real-time visibility into every outlet's wine program and cellar valuation at any time.

Wine Bars & Independent Restaurants

Track your full by-the-glass and bottle program with real-time depletion alerts, pour cost tracking, and automatic 86 sync with your POS. The sommelier software and wine bar management tool that replaces your spreadsheets without the learning curve.

Wineries & Wine Producers

Manage your estate inventory, tasting room stock, and club shipment allocations in one platform. BinWise tracks production vintages, on-hand bottle counts, and club allocation status across your entire operation.

Wine Distributors & Importers

Track your portfolio inventory, manage purchase orders from importers, and give your sales team real-time on-hand data for every SKU. BinWise connects your warehouse inventory to your accounts — the wine distribution software built for the trade side of the business.

More Ways BinWise Helps You Run a Better Wine Program

Cloud-Based Platform

Online Ordering

BinScan Mobile App

Accounting Exports

Digital Wine List (SproutQR)

Wine Cellar Database

Pour Cost Calculator

Multi-Location Dashboard

Ready to Run Your Wine Program Like the Best?

✓ Set up in under 24 hours — we import your existing wine list and inventory for you
✓ Works with your POS, your distributors, and your accounting system from day one
✓ Dedicated onboarding support from a team that understands wine programs

See BinWise live in 30 minutes. No commitment.

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BinWise, now integrated with BlueCart, is an end-to-end bar inventory management system for restaurants, country clubs, bars, and hotels. Our platform eliminates up to 85% of your counting time, gives you predictive ordering, and offers direct access to the Endless Aisle for sourcing wine, spirits, and food from trusted vendors. Schedule a demo to see how it takes your business to the next level.

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