Wine Cost Control Software for Profitable Wine Programs

BinWise is wine costing software that connects your cellar to your cost of goods — tracking wine pour cost, by-the-glass margins, and vintage-level variance automatically, without manual calculations or spreadsheets. Know your actual wine cost percentage for every bottle on your list, updated in real time as your POS records every pour.

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Used and loved by hundreds of businesses

Real-time pour cost tracking for every wine on your list  ✓  Automatic variance reporting linked to your POS  ✓  Trusted by The French Laundry and 1,000+ wine programs  ✓  30+ POS system integrations

Everything You Need to Run Your Wine Program on the Numbers

BinWise is wine costing software that gives wine directors and F&B managers real-time visibility into pour cost, BTG margins, and program variance — automatically, without spreadsheets or manual calculations. From a 30-bottle by-the-glass list to a 3,000-bottle cellar program, BinWise tracks what your wine program earns and where it leaks.

Wine Pour Cost & Variance Tracking
BTG Program Optimization
Wine Cost Reports & Analytics
Cellar & POS Integration
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Wine Pour Cost Tracking and Variance — Automated Across Your Entire Program

Calculating wine cost manually gives you one number, for one wine, once. BinWise tracks wine pour cost and variance automatically across every bottle, every vintage, and every category in your program — updated in real time as your POS records each glass poured.

Real-Time Pour Cost by Wine, Vintage, and Category

BinWise calculates your pour cost percentage for every wine on your list — by glass and by bottle — automatically, linked to your POS sales and your purchasing costs. See which Burgundies, Barolos, or Chardonnays are hitting your target margin and which aren't. No manual wine cost calculation required.

Vintage-Level Cost Tracking and Depletion

BinWise tracks cost not just by wine name but by vintage — so when you receive a new vintage at a different price, your cost data updates for that specific vintage without affecting others. Know your actual cost per pour for the 2019 Burgundy vs. the 2021 Burgundy, automatically.

Variance Between Theoretical and Actual Wine Usage

BinWise compares what your POS says you poured against what your cellar shows was actually depleted — by wine, by shift, or by outlet. Identify over-pouring, cork breakage, spillage, and unauthorized pours before they compound into a variance that costs you thousands at month-end.

On-Hand Cellar Valuation — Always Current

Know the current value of your wine cellar at cost and at retail, at any moment. BinWise updates your cellar valuation in real time as wines are received, poured, and depleted — giving you the financial picture your ownership group or hotel F&B director wants to see without manual counting.
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By-the-Glass Program Management That Maximizes Your Wine Margins

Your by-the-glass program is where wine program profitability is made or lost. BinWise manages your BTG wine list with real-time depletion tracking, automatic 86 sync with your digital wine list, pour cost by glass, and rotation alerts — so every wine on your BTG list is earning its place.

Real-Time BTG Depletion and 86 Sync

When a by-the-glass wine hits its depletion threshold, BinWise alerts your sommelier team immediately — and if you're using SproutQR, removes it from your live digital wine list automatically. No more guests ordering a wine you ran out of an hour ago. No more last-bottle moments in a full dining room.
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Pour Cost and Margin by Glass and by Bottle

BinWise calculates the actual cost per pour and margin per sale for every wine on your BTG list — at the glass-pour level. See which wines are driving your program's profitability and which are dragging it down. Price, rotate, or remove wines based on real cost data, not gut feel or vintage reputation.
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BTG Rotation Alerts and Depletion Planning

BinWise tracks your BTG wine velocity — how many glasses per shift, per service, per week. Get alerts when a wine is moving faster than expected (time to reorder) or slower than expected (time to rotate or adjust pricing). Manage your BTG list actively, not reactively.
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Seasonal and Rotating BTG List Management

Mark wines as 'in season' or 'off season' in BinWise and SproutQR updates your guest-facing BTG list automatically. Run a summer Rosé program and a full fall red list simultaneously, switching between them without reprinting menus or updating a PDF.
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Wine Cost Reports That Make Your Program's Profitability Visible

A wine list is beautiful. A wine program is a business. BinWise's wine cost reports give wine directors and F&B managers the financial data they need to manage their program like one — from pour cost by vintage to total wine COGS to BTG margin analysis.

binwise variance report

Wine Variance Report

Compare theoretical vs. actual wine usage across your entire program — by glass, by bottle, by vintage, or by outlet. BinWise surfaces the gap between what your POS says you poured and what your cellar shows was depleted. The variance report is where you find over-pouring, unauthorized pours, and bottle handling losses before they show up in your P&L.
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SmartView Wine Cost Report

See every wine's actual cost as a percentage of revenue — by glass and by bottle — so you know at a glance which wines are contributing to your program's profitability and which are eroding it. Flag underperforming BTG wines, over-aged cellar bottles, and pricing misalignments before they compound.
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Pour Cost by Wine and Vintage

Your actual wine pour cost percentage for every product in your program, for any date range. See how each wine's actual cost compares to your target — and identify the specific vintages, categories, or price points where cost control has drifted. Updated continuously as POS sales and cellar depletions come in.
binwise bar inventory report

Wine Program COGS Report

Your total cost of goods for wine over any period — by glass program, by bottle program, by cellar category, or by outlet. The monthly wine P&L your ownership group, hotel F&B director, or VP of Restaurants needs to see, produced automatically from your BinWise data without manual aggregation.

POS & System Integrations

With integrations for over 30 different point of sales systems. Importing your data into BinWise allows for in-depth reporting and analysis that has never been easier.

Your Cellar and Your POS — Connected to Your Cost Data Automatically

BinWise connects your wine cellar inventory to your POS sales data in real time — so every glass poured updates your depletion count, your pour cost calculation, and your variance report automatically. Your wine cost data is always current because your inventory data is always current.

Automatic POS-to-Cellar Sync

Every wine sold at your POS updates your BinWise cellar depletion in real time — no manual imports, no end-of-service data entry. Your theoretical depletion is always current, so your variance reports and pour cost calculations never lag behind your actual sales.

Real-Time Depletion and BTG Alerts

BinWise tracks BTG wine velocity as POS sales come in — alerting your sommelier team the moment a glass wine hits its reorder threshold or sells out. Connect to SproutQR to remove that wine from your digital list automatically before a guest orders it.

Purchasing-Connected Wine Cost Tracking

When a new vintage arrives and is received in BinWise, your cost data updates automatically — so your pour cost report always reflects what you actually paid for that bottle, not a static cost entered at the start of the year. Cost tracking connected to receiving is what makes vintage-level costing accurate.

Accounting and COGS Export

Export wine cost data and COGS reports to your accounting system. Push wine purchasing invoices for reconciliation. Give your accountant or finance team clean, accurate wine program cost figures every month without re-entering a single line of data.
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Need Full Food Cost Management Alongside Your Wine Program? BlueCart Covers It.

BinWise tracks your wine program costs. For operators who need the full food and beverage cost picture — food recipe costing, real-time food inventory, supplier ordering, and procurement management — BlueCart extends BinWise into a complete restaurant cost control platform.  BlueCart is used by 46,000+ restaurants and foodservice businesses to manage food inventory, supplier relationships, and procurement workflows. It connects food recipe costs directly to live supplier pricing — so when an ingredient price changes, every recipe cost updates automatically.

Real-Time Food Inventory Tracking Across All Outlets

BlueCart tracks real-time stock levels for all food items across every outlet — restaurant, bar, banquet, and room service — with automated reorder alerts and direct supplier ordering connected to your inventory counts. Inventory updates automatically as orders are placed, received, and used. The same real-time inventory visibility that BinWise provides for wine, extended across your entire food operation.

Digital Purchase Orders and Supplier Management

BlueCart creates and processes digital purchase orders for all your food suppliers — assigned to the correct vendor, processed automatically, and tracked through delivery. Every supplier interaction is logged and searchable. Your procurement team has full visibility into what was ordered, at what price, from which supplier, and whether it was delivered as specified.

Invoice Matching and Procurement Spend Management

BlueCart matches every food invoice against the corresponding purchase order — flagging quantity and price discrepancies before payment is approved. Track your food procurement spend by supplier, category, or location. Identify where food costs are running above budget and address them before they show up in the monthly P&L review.

Food Cost Management and Recipe Costing

BlueCart calculates food recipe costs using live ingredient prices from your actual suppliers — so your recipe costs always reflect what you currently pay, not what you paid at setup. Actual vs. theoretical food cost analysis surfaces exactly where food cost gaps come from: waste, portion variance, or ingredient price increases. The food cost management layer that completes BinWise's wine cost picture.
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Who Uses BinWise?

Wine Cost Control Software for Every Type of Wine Program

Whether you manage a 30-wine by-the-glass program at a neighborhood wine bar or a 3,000-bottle cellar at a Michelin-starred restaurant, BinWise gives you real-time cost visibility across your entire wine operation.

Fine Dining & Michelin-Starred Restaurants

Vintage-level pour cost tracking, BTG margin optimization, and variance reports down to the individual bottle — the wine cost control tools built for programs where the difference between a 24% and a 27% pour cost is tens of thousands of dollars per year. Trusted by The French Laundry, Daniel, and Bouchon.

Hotels & Resort Wine Programs

Track wine costs and BTG margins across multiple F&B outlets — restaurant, bar, banquet, and room service — from one BinWise account. Consolidated wine COGS reporting for your VP of F&B or hotel ownership group. BlueCart adds food cost management and procurement for your complete hotel operation.

Wine Bars & BTG-Heavy Programs

Real-time BTG depletion tracking, glass-level pour cost, and automatic 86 sync with your digital wine list. Manage your by-the-glass program based on margin data — not just which wines your regulars prefer. Every bottle on your BTG list earns its place on the numbers.

Wineries with Tasting Rooms

Track tasting room wine costs by varietal, vintage, and pour size. Know your actual tasting room pour cost percentage vs. your retail pricing — and manage your tasting room margins with the same precision as your production costs.

Restaurant Groups and Multi-Outlet Operators

Consolidated wine cost reports, location-by-location BTG margin analysis, and centralized purchasing data for your entire group. Know which locations' wine programs are running at target margins and which need attention — before the monthly P&L review.

More Ways BinWise Helps You Run a Better Bar

Cloud-Based Platform

BinScan Mobile App

BlueCart Food Costing

Accounting Exports

Digital Wine List (SproutQR)

Wine Cellar Management

Pour Cost Calculator

Multi-Location Dashboard

Ready to Run Your Wine Program on the Numbers?

✓ Real-time pour cost and variance tracking across every wine on your list — no manual calculations
✓ BTG margin management with automatic 86 sync to your digital wine list
✓ Set up in under 24 hours — we import your existing wine list and cellar inventory for you

See BinWise live in 30 minutes. No commitment.

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