BinWise: Bar Inventory Software That Pays For Itself

BinWise is bar inventory management software built for restaurants, bars, and hotels. Eliminate manual counting, cut pour costs, and run your entire beverage program from one platform. Save up to 85% of the time you spend on inventory.

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Used and loved by hundreds of businesses

The bar inventory app chosen by Michelin-star restaurants and the world's most demanding beverage programs. BinWise is designed and built by hospitality professionals to help you run a more profitable beverage program. Fully customizable and scalable as your business grows.

Bar Inventory System Features

BinWise has every feature you need to run a tighter, more profitable beverage operation — whether you manage one bar or fifty.

Beverage Inventory Management
Purchasing & Invoicing
Reports & Analytics
POS & System Integrations
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Beverage Inventory Management Built for the Bar

Stop counting bottles by hand. BinWise's bar inventory software lets your team scan, count, and close inventory in a fraction of the time — with zero spreadsheets, zero errors, and a full audit trail every time.

Error-Free Inventory Scanning in Seconds

Scan bottles with your phone camera. BinWise eliminates manual entry and paperwork — saving up to 85% of the time you spend doing inventory counts. No more clipboards, no more Excel rows, no more end-of-night guesswork.

Keep a Close Eye on Your Top Movers and Dead Stock

Track every product by depletion rate, cost, and movement. Know which spirits are flying and which are sitting idle — so every order you place is backed by real data, not gut feel.

Streamline Ordering and Invoicing

Convert inventory counts directly into purchase orders. Send them to your suppliers with one click, receive deliveries digitally, and match them automatically to your invoices — no manual reconciliation.

Real-Time Pour Cost and Variance Tracking

Set targets for liquor cost percentage by category. Get instant variance alerts when your actuals drift from theoretical — and drill into exactly which products are costing you margin. Know your numbers before your accountant does.
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Purchasing & Invoicing, Automated

Place orders to all your liquor, beer, and wine suppliers from one place and track every outstanding order as products arrive. Ditch the paperwork and eliminate the data-entry errors that cost your operation hours every week.

Send Purchase Orders Directly to Your Suppliers

Order from all your beverage vendors in one place — wine distributors, spirits reps, and beer distributors. BinWise tracks your history so you're always getting the best deal and never duplicating orders.
bar inventory ordering

Eliminate Paperwork and Data Entry

Save real time when you upload your supplier invoices into BinWise with a few clicks. Stop re-typing line items and start spending that time on the floor.
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Never Risk Running Out of a Product Again

BinWise tracks your purchases and sales, so you always know what's left in your bar inventory at any moment. Set par levels for your top spirits, beers, and wines and get alerts before you're ever caught short.
bar inventory purchase tracking

Enrich Your Inventory With Detailed Product Information

Build your inventory using our quick barcode lookup service, which automatically populates your inventory items with detailed information from BinWise's database of wine and spirits.
enrich inventory with bar inventory management
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Reports & Analytics Tools That Help You Run a More Profitable Bar

Use detailed reports to make smart beverage decisions and run a profitable program with ease. No more guessing where your money is going — just clear data that tells you exactly what to do next.

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Variance Report

Compare theoretical vs. actual usage across every product to find exactly where your bar is leaking margin — by category, by product, or by location. Know if it's shrinkage, over-pouring, or bad invoices.
binwise smartview report

SmartView Report

See what you sold, at what cost, in real percentages — so you know which pours are helping your bottom line and which are dragging it down. Stop letting a few slow-moving bottles eat your margin.
binwise last day sales report

Last Day Sales Report

Stay on top of your full bar stock count and inventory status at the end of every service period. Know exactly what you sold, what you have left, and what to order — before you open tomorrow.
binwise bar inventory report

Inventory Report

A complete, real-time snapshot of your bar inventory: on-hand counts, valuations, item-level movement, and usage trends — all in one exportable report you can share with your accountant or ownership group.

POS & System Integrations

Toast, Avero, TouchBistro, Lightspeed, Square - these are just sone of the over 30 different POS systems that BinWise can be integrated with. Importing your data into BinWise allows for in-depth reporting and analysis that has never been easier.

BinWise Integrates With the Tools You Already Use

BinWise connects with 30+ point-of-sale and accounting systems — so your sales data flows straight into your bar inventory management software without any manual entry. Whether you're running Toast, Lightspeed, Square, or a custom POS, BinWise works as your dedicated beverage and food and beverage inventory software layer on top of whatever you already have. Add BinWise to your stack — not replace it.

Multi-Location & Multi-Outlet Management

Manage inventory, reporting, and ordering across multiple bars, restaurants, or hotel F&B outlets from one dashboard. One login, full visibility, centralized purchasing.

Automatic Sales-to-Inventory Sync

Your POS sales data flows directly into BinWise — updating theoretical depletion in real time. No manual imports, no end-of-week data entry. Your actual vs. expected usage is always current.

Accounting & Invoice Export

Push invoices and purchasing data directly to your accounting system. Eliminate double-entry, close the books faster, and give your accountant clean, reconciled numbers every period.

Real-Time Stock Depletion Alerts

Get notified the moment a product hits its par level — so you reorder before you run out, not after. No manual checking required.
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Who Uses BinWise?

Bar Inventory Software for Every Type of Venue

Whether you run a single cocktail bar or a multi-outlet hotel F&B program, BinWise scales to fit your operation.

Bars & Cocktail Lounges

Track every bottle of spirits, beer, and wine. Get instant variance alerts and cut your liquor costs in 30 days.

Restaurants

Manage your full food and beverage inventory in one place — from wine cellar to speed rail to back bar. No more juggling spreadsheets and supplier emails.

Hotels & Resorts

Run inventory, purchasing, and reporting across multiple F&B outlets — all from one bar inventory system. Give your beverage director a single view of every location.

Country Clubs & Private Venues

Built-in beverage menus, member-facing wine lists, and event-based inventory management. Serve your members at the level they expect.

Bar Groups & Multi-Unit Operators

Centralized purchasing, consolidated variance reports, and location-by-location inventory tracking. Run your group like the best-managed single bar — at scale.

BlueCart Integration

BinWise, now integrated with BlueCart, is an end-to-bar inventory management system for bars, restaurants, country clubs, and hotels. Importing your data into BinWise gives you predictive ordering and direct access to the Endless Aisle — where you can source wine, spirits, and food directly from trusted vendors.

Discover More Great Features

More Ways BinWise Helps You Run a Better Bar

Cloud-Based Platform

Online Ordering

Barcode Scanner App

Accounting Exports

Digital Beverage Menu

Wine Cellar Management

Pour Cost Calculator

Multi-Location Dashboard

Ready to Cut Your Inventory Time by 85%?

Set up in under 24 hours — we import your existing inventory list for you.
Works with the POS and accounting tools you already use.
Dedicated onboarding support included with every account.

No commitment. See BinWise live in 30 minutes. Book a free Demo.

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BinWise Success Stories and Case Studies

How NA:EUN Hospitality Streamlines Multi-Restaurant Beverage Operations with BinWise

How Angler Streamlined Its 11,000-Bottle Cellar with BinWise

How Protege Streamlined Its Beverage Program with BinWise

Delicious Hospitality Group: BinWise Streamlines Inventory

Geranium: How BinWise Improves the World's Best Restaurant

How Bacchus Uses BinWise to Smartly Manage Inventory

The NoMad Hotel: New York's Magical Hotel Loves BinWise

Union Square Cafe: Their Story to Success With BinWise

Corkbuzz Union Square: Corkbuzz Union Square and BinWise

BinWise, now integrated with BlueCart, is an end-to-end bar inventory management system for restaurants, country clubs, bars, and hotels. Our platform eliminates up to 85% of your counting time, gives you predictive ordering, and offers direct access to the Endless Aisle for sourcing wine, spirits, and food from trusted vendors. Schedule a demo to see how it takes your business to the next level.

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