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Best Wine Tracking App & Wine Inventory App

By
Joshua Weatherwax
Table of Contents

Wine can be a major driver of sales and revenue that helps you grow your bar business or restaurant profit margin and reach new heights. Unfortunately, it can also be a pain to track wine inventory and place orders at the right time to avoid missing out on sales.

That's where wine tracking apps and wine inventory apps come in. These tools can help you get better insight into your inventory and make informed decisions that get you the most return.

Read on to learn what wine tracker apps do, the best one for your business, and what barcode scanner you should use to get the most out of your inventory.

What Is a Wine Tracker?

A wine tracker is a type of software, application, or spreadsheet that contains a variety of information regarding a wine collection. At the simplest level, a wine tracker is used as a perpetual inventory system to track the inventory on hand for your business. You scan the barcode or SKU number of a wine bottle and it adds the battle to your product database.

It's important to note that the barcode and UPC code on a product are not the same thing. While some trackers allow you to scan a UPC code, these codes don't actually contain enough information to be valuable for inventory purposes. Make sure you know the difference between the two codes and are scanning the more valuable one. If you're a BinScan user, scanning a UPC code won't be registered or sent to your BinWise Pro account. This way, you wan't mistakenly scan all of your bottles and have to do it all over again.

Many trackers offer even more valuable tools that let you dive deeper into your inventory usage, sell through rate, shrinkage, margins, and more. You can use these trackers to improve demand planning and demand forecasting and to uncover pain points that are costing you money and hampering your ability to increase sales.

Wine Inventory App

A wine inventory app is a type of wine tracking software that can be accessed through your computer, tablet, or mobile device. Usually, these apps give you real-time insight into your inventory levels, bottle locations, and reorder points to help you when stocking a bar. It's important to note that not all wine inventory trackers offer a companion app that will let you view and edit data on the go. We highly recommend sticking with options that do have an app, so you can't access the data whenever and wherever you need to.

Here are a few more things to look for:

  • Reasonable fees. Nearly all wine inventory apps work on a monthly subscription payment plan. On average, you can expect to pay between $10 and $100 a month on these apps depending on the size of your enterprise and whether you rent or buy scanners as well. If you're a BinWise customer, you don't have to worry about these fees. You can use BinScan, our inventory scanning app for free.
  • Easy-to-use interface. If you can't figure out how to use an app or access information, you're just throwing your money away. See if you can get a demo or trial of any app you're interested in before making an investment. This will save you a headache and ensure you get the best bang for your buck. BinWise and BinScan have been built with the end-user in mind, so you don’t have to worry about a confusing interface. Book a demo and we’ll show you!
  • Scanner integration. Most wine tracker apps will let you scan your wine bottles using your phone camera. This is great for smaller inventories, but when you get into the hundreds or thousands of bottles, your phone just can't keep up. If you have a sizable inventory or just want the flexibility of using a barcode scanner, you'll need to make sure that the app can receive information from the scanner automatically. BinScan works seamlessly with the Socket Scan S740 handheld scanner. This scanner is easy-to-use and can take your scanning from 10 bottles per minute to more than 150 bottles per minute. It will also last twice as long as your phone on a single charge and only requires a one-time investment to purchase, ship, and set up.
  • Wine level tracking. Wine and liquor are not like other products. Just tracking bottles is not enough and can leave you thinking that you have more on hand than you actually do. Make sure the app you go with lets you adjust the level of wine in any open bottle, so you have the most accurate figure to work from. That's why we built the BinScan app with a robust and adjustable library of bottles. You manually adjust the percentage of each open bottle's remaining volume as well as track the number of bottles left in your inventory. You'll be able to make purchasing decisions at the perfect time to get the most return.

Best Wine Inventory App

By far, the best wine inventory app is the BinScan mobile app. It’s our free-to-use scanning app for BinWise customers. It will save you hours of meticulously counting and tracking your wine inventory and gives you real-time insight into your remaining wine. It's also the best wine cellar app on the market, so you can use it in a variety of settings to track your wine and stay on top of inventory levels.

If you're on the fence, investing in BinWise Pro and using the BinScan app can really help you grow your business. BinWise Pro is an all-in-one inventory management system designed with bars and restaurants in mind. Whether you have just a few wine varietals on hand or sell thousands of bottles out of a large cellar, BinWise Pro is the right choice to ensure you’ve got the best information at your fingertips.

Wine Barcode Reader

A wine barcode reader is a type of handheld scanner that pulls data from a bottle's barcode to upload to your wine tracking software or app. These readers are integrated into your inventory tracking software and send data to the system as you scan, so you don't need to manually fill out a spreadsheet. Think of them like the scanners you see in grocery stores that automatically update the inventory database to account for new, sold, or missing inventory. If you're a BinScan user, we highly recommend pairing it with a Socket Scan S740 handheld barcode scanner. 

Are You Tracking?

A wine tracking app can help save you time and money on manual inventory counts and get you selling more quickly. Even better, it can help you determine what wines you sell through quickly and when to order to ensure maximum sales without ending up with a pile of dead stock in the cellar. This type of tool is also very helpful for a wine negociant.

On top of inventory, you might also want to keep track of other information for your customers like the calories in rose wine.