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Free Bar Inventory Spreadsheet & Template | PDF, Excel

October 25, 2019
Table of Contents
BinWise Pro bar inventory software

Using a free inventory spreadsheet template can lessen the pain.

The pain of inventory management.

Think of bars, for example. Counting bottles and estimating usage are necessary parts of taking bar inventory. If you want to run a successful and profitable beverage program.

But good grief it can be tedious.

But there are ways you can make the process easier, faster, and less overwhelming. Like using a free inventory template.

While this post is about bar inventory, it applies equally to all types of inventory. Anyone can use this free downloadable sheet to great benefit.

So before you head to your cellar, storeroom, or warehouse, read this article. It may make your life a lot easier.

Bar Inventory Spreadsheet Terms to Know

The best way to take an accurate inventory count is to do so over a certain period of time. Because you’re creating an inventory period, you will have a starting, received, and ending inventory.

  • Starting inventory: your count on the first day of your inventory period
  • Received inventory: the number of products that are delivered during your inventory period
  • Ending inventory: the amount of product left over at the end of an inventory period
bar inventory management ebook

Should You Use a Bar Inventory Template?

Depending on the size of your beverage program, counting inventory can take a lot of time.

For some restaurants and bars, it can even take an entire day or more. Knowing this, why wouldn’t you want to find ways to save time taking inventory?

If you’re a busy beverage or bar manager, bar and restaurant inventory spreadsheet templates are a good option. When you want to get the inventory process over with quickly.

What's more, they're convenient, cost-effective, and easy to use.

All you have to do is download it, fill in all of your program’s information, then get to counting! Having a record of your inventory helps determine cost percentages and generate historical inventory reports.

If you want to become a great bar manager, we've got advice for that too.

Anatomy of a Bar Inventory Spreadsheet

In order to keep the inventory counting process running smoothly, you need to make sure your spreadsheet is organized. Information should be entered consistently throughout the document. This will make it easier to read and compare data in the future.

Before you begin using a bar inventory spreadsheet, make sure the document consists of the following columns:

These final two columns help calculate your bar's variance. If you're not calculating variance, you don't need them.

To make counting inventory easier, do not worry about organizing your rows by alcohol category. Not until you are done entering your data and you are ready to create reports. Instead, the first row of your spreadsheet should be the first item you are counting.

The second row will be the second item you are counting, and so on.

Free Bar Inventory Spreadsheet Template

Preparing to take inventory shouldn’t be a long and complicated process.

In fact:

We wanted to make the process easier. That's why we created a free, easy-to-use and customizable beverage inventory spreadsheet for restaurants and bars.

Printable Liquor Inventory Sheets

Click the image below to download your free bar inventory spreadsheet and start counting your inventory now!

free bar inventory spreadsheet download

Digital Liquor Inventory Sheets

You can also use this Excel bar inventory spreadsheet if you'd prefer to fill the spreadsheet out on a computer. Just download it and open it in Google Sheets or Microsoft Excel.

What Can This Inventory Sheet Be Used for?

The great part about this inventory spreadsheet is that it's versatile. It can be used for taking any bar or restaurant inventory. The rows and columns aren’t specific to liquor inventory. It can be used as many things.


  • Restaurant inventory sheet
  • Wine inventory spreadsheet
  • Beer inventory spreadsheet
  • And a general free inventory template for all retail inventory needs

All free, and all available in either PDF or XLS formats. A free restaurant inventory spreadsheet xls? A free restaurant inventory sheet pdf? Oh yes. It is a wonderful day.

Insider Tips For Mastering Inventory

Becoming an expert at managing bar inventory is not something that will happen overnight. What works well for craft cocktail speakeasy may not necessarily be the most efficient option taking wine inventory at a Michelin Star restaurant. Or taking beer inventory at a local sports bar.

It takes time to develop a process that works best for you and your bar staff. With that said, here are some tried-and-true methods that will help you master the art of inventory.

5 Best Ways to Count Inventory

  • Choose an inventory period and be consistent. Pick an inventory period (weekly, bi-weekly, or monthly) and stick to it. Remember to always take your inventory at the same time. Preferably when your restaurant or bar is closed, and count your bottles in the same order from left to right.
  • Stay organized. Use the same spreadsheet template each time you do inventory, and keep both digital and hard copies of reports.
  • Train your staff. Teach your employees how to count inventory using your spreadsheet. And make sure they are familiar with the Rule of 10ths, and can identify shrink (spillage, breakage, theft via overpouring, or comps). For even more effectiveness, put all this information in your bar staff training manual.
  • Create a transfer log. Know exactly where your products are by tracking when a bottle is moved from your cellar or storage room to the bar.
  • Use a digital beverage inventory management solution. A bar inventory software like BinWise Pro makes counting bottles easy.
BinWise Pro liquor inventory management software

When it comes to developing an inventory action plan, you will have some trial and error. Before settling into a routine, take time to think about what has worked well for you in the past. And what processes can be improved.

Doing so can help you identify your program’s weak points, and better optimize the process going forward.